Data Recovery

Remote Backup Defined

It always pays to be prepared. If you aren’t backing up your data, you’re risking your files. If a disaster were to strike, you’d be at the mercy of whatever data you can physically salvage. That can spell doom for you or your business.

Data loss can happen to anyone at any time, so a remote backup will protect you or your business’s most valuable and sensitive information. Don’t risk losing your data to the void.

What Is Remote Backup?

Remote backup” is a service that allows you to back up your data to a cloud-based server. Instead of backing up your data to an external hard drive, you’re backing it up to a remote server that the backup service provider maintains. The data is stored on that remote server at a separate location, securing it in case of data loss.

You can automatically save your data to the cloud on a recurring basis or any time you make a change. If you need to retrieve your data, you’ll need to use the service provider’s application or program. 

One important thing to note with remote backup is that it’s not the same as cloud storage. Even though they both live on the cloud, remote backup is like having an external hard drive in a separate location, whereas cloud storage is meant to supplement the storage you already have on your computer or device.

What Kind of Data Can You Back Up?

Online backup systems and remote backup services can accommodate your entire computer’s data. This is great if your hard drive ever fails. All of your files and folders will be copied over to the remote server and encrypted.

If you need to go even bigger, you can back up your entire server. Should you ever lose your data, having a data recovery team at your disposal and access to your remote backup will solve the majority of your problems. It’s like a shortcut, but better.

Where Does Your Data Go?

Remote backup services take your data and store it on their company’s server. As the name suggests, your data can still be accessed remotely if you ever need to retrieve it. Your data and files are encrypted, protecting them and ensuring your privacy.

The encrypted files can be accessed at any time when you need them. This is where the difference between cloud storage and remote backup comes into play. Cloud storage is often much smaller than remote backup. Services such as Dropbox and Amazon Drive will allow you to access your saved documents, videos and photos from multiple devices, like your phone or tablet.

Why Remotely Back Up Your Data?

Should you back up your data? Absolutely. Remote backups offer data protection in the event of a loss. Regularly backing up your data is a surefire way to protect against data loss, especially if your hardware is destroyed in a natural disaster. If you’d protect your home or car with insurance, you should protect your data with remote backups.

Go the extra mile in protecting your data and it will pay off in spades. The 3-2-1 Method is the time-tested methodology for backing up your data:

  • Three: Different copies or versions of your data need to be backed up.
  • Two: Types of media should be in use for any backups and not of the same type.
  • One: Off-site backup has to be in play, so your data is in a separate location than what you’re backing up.

By following this methodology, you’re triple-insured against the possibility of data loss. No matter what happens, your data will be secure and intact for you to access again.

server cabinets in a remote backup facility

What Companies Can Provide Remote Backup Services?

Remote backup service providers can provide cloud backups for your personal data or for your business. Some of these companies may charge a subscription fee, others may charge per user. It all depends on what you need.


BlackBlaze is a remote backup company that provides personal and professional services. They offer remote backups as well as mail services if you ever need a physical hard drive or flash drive to restore your files. You can also access your personal data through their app.

For backups at a business, the company charges by computer and per year, with another charge per month and per terabyte for servers. They also offer unlimited storage with your first 10 gigabytes free and no limits on file size.


Carbonite is another cloud backup service that provides backups for both personal and professional uses. You can back up your devices’ data, along with your servers and your entire data center if necessary. You can automatically back up an unlimited amount of data like email, documents, music, videos, photos and more with their Carbonite Safe software.

Carbonite starts at $6/month for its services and comes with a free trial. Their pricing varies between servers and multiple computers. One thing that stands out about Carbonite is that their services support and comply with regulations like FERPA and HIPAA, in case your data is sensitive.


CrashPlan is a backup service specifically for small businesses. For $10/month, you can continuously back up your business’s files with no limits on storage. CrashPlan also works on mobile devices.

If you’re concerned about how long CrashPlan will hang onto your files, you can control that with their customer file retention option. Along with that, the company also features external hard-drive backups and version retention.

Back Up Your Data, Eliminate Your Risk

If you regularly back up your data to a remote server and follow the 3-2-1 method, you can be confident that your files are secure in the event of an emergency or data loss. Data loss can strike at any moment, so it pays to be prepared.

Besides peace of mind, remote backups offer security for you or your business against any vulnerabilities. Your most sensitive data deserves top-notch protection, so don’t take the risk. Regularly back up your data.

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