Data Recovery

Computer Data Retrieval: How to Recover Your Files

Data loss is a business owner’s worst nightmare, but attempting computer data retrieval on your own can actually make things worse. No matter the cause of the data loss itself, computer data retrieval can be complicated, so you should avoid trying to salvage your files on your own.

Sensitive customer data especially needs to be protected against data loss, and professionals can work with you to ensure that your data is safe. So in the event of data loss, what should you know about computer data retrieval? We’re here to answer your questions about data loss and walk you through how to get your files back safe and sound.

What Is Data Loss?

Data loss is a broad topic, but it occurs for a number of reasons. Bugs, software or hardware failures, power loss, even accidentally deleting files all result in data loss. But the good news is that even if you did accidentally delete something, your files can still be recovered with computer data retrieval.

You can prevent data loss at your business with different security measures or by enlisting the help of a professional. For example, you can encrypt emails to prevent confidential or sensitive information from being transmitted outside of your business or organization. This can minimize your risk of a data leak and safeguard you or your customers’ information. You can also train your staff on the best practices of data loss prevention and use software designed to detect potential data breaches.

Unfortunately, even with the proper security measures in place, data can be lost accidentally due to hardware failures, power loss, or accidental deletion. When this is the case, it’s best to call in the help of a professional to recover your data.

How Can You Recover Your Data?

Computer data retrieval is salvaging and recovering lost or damaged data when it can’t be otherwise accessed. As you saw earlier, data loss can have a number of causes. This makes it risky to try and retrieve the data on your own. There are two major scenarios for computer data retrieval:
  • Physical damage
  • Logical damage
In both cases, professionals can usually salvage and recover data successfully.

Physical Damage

Physical damage can happen because of a natural disaster, wear-and-tear, or simply be the result of human error. When your hardware is physically damaged—whether it’s a CD or a hard disk—simple repair can be the main solution to recover your files.

Once the actual piece of hardware is accessible again, there might still be other damage to address in the computer data retrieval process. This means that the issue may not just be rooted in the hardware but the software itself. This is called “logical damage.”

Logical Damage

Logical damage occurs at the software-level and can result in data being:
  • Corrupted
  • Lost or deleted
  • Overwritten
  • Inaccessible
Data recovery software may be necessary in any of these scenarios in order to successfully retrieve your data. Corrupted data may need to be “reassembled” and accidentally deleted files can be restored. On the other hand, overwritten data can be trickier to recover. Overwritten data is widely assumed to be unrecoverable because of how the files are erased on a hard disk drive. However, this isn’t always the case if the data was stored on a solid-state drive (SSD). While it’s not guaranteed that all of the files can be recovered, data recovery software can help with the computer data retrieval process. Data can become inaccessible on a media drive in the case of a logical bad sector. This is the most common logical failure, and fixing this damage can involve correcting the failure using software or replacing the damaged hardware on the drive.

How Does Data Recovery Work?

Data recovery has four major components to it:
  • Hard disk drive repair
  • Imaging
  • Logical recovery
  • File repair
Each is a crucial step in the overall computer data retrieval process and data recovery. A data recovery professional needs to first repair the actual hard disk drive the data is on before then copying it to another drive as quickly as possible. The longer the data sits on a broken hard disk drive, the harder it will be to recover. Having this “clean” copy of the drive means that the computer data retrieval process can move on to the logical side of recovery. The logical side of recovery can depend on what kind of logical damage occurred. If it can be repaired, the files and data will be accessible again. The last step of this process involves repairing the actual files that were lost in the first place. The data may not be readable once it’s accessed from the repaired drive. This makes it necessary to try and sometimes reconstruct the corrupted data. Data recovery software can make the entire process of computer data retrieval easier, but it still takes a lot of time and effort to recover your files.

What Should You Look for in a Data Recovery Service?

Once you’ve confirmed that you’ve lost your data, the best next step is to call in a professional. Even though time is of the essence, picking the first company you find can cause more harm than you think.

An inexperienced or small company may not have the technical knowledge required if you have an especially difficult case. Before you bring a data recovery specialist on board, you need to know what to look for in a data recovery service.

Data Loss Prevention Capabilities

When looking into computer data retrieval services, you want to work with a professional who can not just recover your data but also help you prevent data loss in the future. Their advice and experience can help you pinpoint areas in your business that could be vulnerable to a data breach or data loss. Preventing data loss in the first place is the best bet for safely protecting your most sensitive information at your business.


Along with data prevention, any data recovery specialist you work with should be able to help with all kinds of data loss. Some computer data retrieval services may only work with physical damage or outsource data recovery if they don’t have the resources to handle logical damage. This can spell disaster if an inexperienced technician is trying to retrieve your data themselves.


Like any other vendor or service provider, you want the most reputable and experienced data recovery professionals working on your case. Their track record and years in business will speak for themselves.

If your particular computer data retrieval case is complicated or delicate, a specialized data recovery team will need to tackle the job. Your data may be especially sensitive due to government regulations like FERPA or HIPAA, so it’s important to find a data recovery specialist with experience in those areas.

The Right Facilities

Data recovery and computer data retrieval can’t just happen at any old desk. Physical damage to a hard disk drive can worsen if air particles accumulate on the drive itself. Some data recovery services use highly-specialized “cleanrooms” to solve this problem.

A cleanroom is a facility with specially filtered air to minimize any air particles that might interfere with the computer data retrieval process. This keeps your data safe from any damage that makes your data completely unrecoverable. When looking for an experienced data recovery specialist, a cleanroom or well-maintained facility is a sign of expertise.


When you experience data loss, the best thing you can do is call in a seasoned professional or specialist. Computer data retrieval can be complicated and especially delicate depending on the kind of data loss and the type of damage experienced.

While software can help in the computer data retrieval process, a data recovery service with the right facilities and specialized capabilities is your best bet for getting your files back. These experienced professionals can find your data, retrieve it and help you prevent data loss in the future with simple protection or security measures. Don’t risk your data and files—ask for help from a computer data retrieval specialist!

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